Lincoln and Tillamook library software migration project

Public libraries within Lincoln and Tillamook County embarked on a software migration project in the Fall of 2024, to unite the holdings of the Oceanbooks Library System (Newport, Driftwood, and Tillamook County Libraries) with those of the existing Chinook Library System (Toledo, Waldport, Siletz, and Clatsop, Tillamook, and Oregon Coast Community Colleges). The end result will be a common library catalog for the libraries of Lincoln and Tillamook counties (and also including Clatsop Community College), where library users can request books and DVDs from any of these libraries and have them freely delivered via courier to the library closest to their own home. This project is scheduled to be completed early in Spring 2025.

What is the need for this project?

The libraries of the two counties have had a long tradition of sharing materials. But, since the libraries used two different catalog software systems, requesting materials sometimes took a much more cumbersome and costly workflow called interlibrary loan. Having a unified system among all libraries means that requesting materials is as easy as placing a hold on any requested library print item. In addition, libraries are expecting further benefits, including:

More attractive and easier to use interface. Public libraries participating in this project will utilize the "Aspen" discovery system software, which allows users to view both print, ebook, and media (DVD, CD, audiobook) holdings all at once, allowing them easier access to desired library items.

Cost Savings The Newport, Driftwood, and Tillmook County Libraries anticipate a 50% savings in software costs annually.

Shared expertise Having all libraries on a common system will allow for greater software expertise among area librarians. In a region where libraries with small staffs is common, being able to draw upon a greater number of experts will be beneficial to all participating libraries.

Possible future collaborations This software is currently being used by libraries along the Southern Oregon Coast, in Jackson County, and in Corvallis and Benton County. This opens up avenues for future collaborations with regard to sharing materials and expertise in this region of Oregon.

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